Organising Gmail – How to set up a labels & Filters
I often see clients floundering as they search for old emails in their Gmail. Below are some instructions to help better organise your emails.
Setting up a label and a filter
Here are some instructions for setting up a label and filter in Gmail. In this example, I am only showing a simple filter example. i.e How to filter emails sent from a single email address. Gmail filters can of-course be more complex than that. After you have created this first simple filter, you would be well placed to examine the other filter options available to you.
First go to the settings in your Gmail
Then click labels and “Create new label”
Enter the label name and click “Create”. (Ignore nesting – you can use this later when you have lots of labels if you wish)
Next we create a filter to attach to the label. The filter tells gmail to show you emails from a selected email address
Enter the email address in the “From” field. The click “Create Filter with this search”
Next, choose the label that you created. Also tick “Apply the label” and the click “Create Filter”
You can now click your new label on the left and it will show you all the emails from the address you entered into the filter. e.g, in the image above, all emails from orders@baywebdesign.co.nz will be shown on the right